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Answered By: Kate Anderson, Business Librarian
Last Updated: Sep 28, 2017     Views: 2948



  • Tables are usually grids (rows and columns) of numbers or textual information.

Usage Guidelines:

  • Tables are intended to communicate information to the reader and should not include extraneous content.
  • Tables are created and designed by the author of the paper; APA encourages the use of the tables feature in Microsoft Word and allows for the use of software such as PowerPoint or Excel.
  • If you want to include an image or screencapture of someone else's table in your paper, treat it as a figure.


  • Table #
  • Appears above the table; is not italicized.
  • The number will reflect if it is the first (1), second (2), third (3), etc., table in the paper.
  • Appears one double-spaced line above the title of the table.
  • Title
  • Appears beneath the table number (one double-spaced line); is italicized.
  • Is short and is descriptive of the content of the table.

Notes and Citations:

  • Note
  • Appears beneath each table in your paper and should provide information about the data in the table, if needed.
  • The word Note is italicized and followed by a period. The note itself is not italicized.
  • Citation
  • Rasmussen College allows you to insert the words Taken from: followed by a copy of your  reference item entry from NoodleTools. No hanging indent is needed.
  • APA suggests that you use its official copyright permission wording based on type of source used. The wording switches the normal order of a reference item entry. See Section 2.12 of the Publication Manual if you choose to use this method.


  • Table numbers are used in the text to refer to and explain the presence of the tables.
  • The citation style used for Table 1 is what Rasmussen allows, rather than what APA suggests.



  • If the data you used to populate your table is from conducting your own research, there is no need to create a reference.
  • If the data you used to populate your table is from outside sources such as articles, books, data files, or web sites, create references for those sources using NoodleTools, and remember to cite in-text (see above) as well.
  • Note: NoodleTools has categories for data-only sources: Unpublished Paper or Data and Chart, Table, or Infographic (Born Digital).

See also:

How do I put FIGURES into my paper in APA style?

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