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Answered By: Jeneen LaSee-Willemssen
Last Updated: Mar 24, 2016     Views: 519

Filtering or pre-sorting your email into folders is a great idea that will save you time and help you be more efficient through better organization.

How can you automatically pre-sort your email as it comes in? Simple! Use Outlook's email Rules and Alerts feature.

Here is how:

  1. In Outlook email, right click on your Inbox and create a new folder for your first filter.
    1. Example folders:
      1. Emails from a certain person or group or list
      2. Emails with a specific word in their subject line
    2. Once you have the folder created, let it be for the moment.
  2. Depending on what version of Outlook you have (2007 or 2010), you will want to look to create rules and alerts.
    1. In 2007, you will want to look for the Tools tab and then Rules and Alerts.
    2. In 2010, you will want to look for the File tab and then Manage Rules and Alerts.
  3. Once in Rules and Alerts....
    1. Create a New Rule
      1. You will have many options...follow the options given in the Outlook Rules Wizard.
      2. Use the folder you set up earlier for this particular rule.
      3. Ta dum! You have added a filter to your email!